Library Rules

•  Every member of the Eastern Mediterranean University (students, faculty and administrative staff) can register and become a member of the Library.
  
• Library Registration Forms (membership cards) are offered at the Circulation Desk in the Library. All applications must be made in person. -Fill the form in your own handwriting and submit it to the Circulation Desk-.
  
• Members confirm by their signature on Library Registration Forms, that they undertake to comply with the Library rules.
  
• Library members are allowed to check out (borrow) books and other items(CD, cassette, etc.) from the library.
  

PUBLIC USERS  

• The library is primarily for the use of Faculty, Students, and Staff of the University, but most  services are available -with some restrictions- to the public as well.
  
• Public users must apply to the Library for accessing resources such as; book collection, online databases, audio visual(s) and use materials or some services within the Library building.  
  
• Public Users are obliged to show a valid ID document to the Library Staff,during the transactions, if needed.
  
• Every user of the library accepts to observe the library rules.
  

III. RULES OF LOAN / BORROWING

BORROWING RULES  

• Undergraduate students can borrow 3 books and/or 3 audiovisual (s) for a period of 15 days.
  
• Graduate students and administrative staff can borrow 7 books and/or 7 audiovisual(s) for a period of 1 month.
  
• Full-time academic staff and part time academic staff can borrow 15 books and/or 15 audiovisual(s) per semester.
  
• Only Library members are allowed to check out (borrow) books and other items from the library.
  
• For Borrowing; members must bring the book(s) or other item(s) from theshelves to the Circulation Desk and apply for borrowing.
  
• The due dates (return dates) for the borrowed book(s) are specified at the back of the book(s)  with the "Return date stamp". The borrowed book(s)and other items must be returned to the Library, before or on the due date. Borrowers who wish to have an extension on the loan, must ask the Library Circulation Desk with the borrowed book(s) and item(s).  
  
• Books or other item(s) with over due dates cannot be taken out from the library unless the due date has been extended.
  
• In urgent cases, the Library can request the borrowed book(s) and item(s)to be returned before its due date.
  

RESPONSIBILITIES OF THE BORROWERS 

• Borrowers bear all the responsibility of the borrowed item(s).
  
• Borrowers must check the items(s) are not damaged before borrow them. Borrower is responsible for damaged items.
  
• It is the borrowers’ responsibility to return the borrowed item(s) on or before the due date.
  
• The rights of the Library Member can be suspended because of late returns, lost or damaged items, and when the penalties that have incurred are not paid. The member will be able to borrow library items when the compensation is received. 
  
• Graduating students must return all borrowed library item(s) and clear all library fines in order to receive their diplomas.
  
• Any students who are planning to leave the University, must return all borrowed library item(s) and clear all library fines in order to obtain a"Termination Form".
  
• Academic and Administrative Staff must return all borrowed library item(s)and clear all library fines in order to obtain a "Clearance Form".
  

REMINDER AND OVERDUE NOTICES  

The Library utilizes the e-mail system for delivery of communication to all Library members. Library communications and overdue notices will be sent to your emu.edu.tr e-mail address only. Notices are sent as a courtesy. The library does not assume responsibility for fines resulting from un-received or un-read e-mail. Even if you do not receive a notice, you are expected to return all items on time.
* For Students; The Library sent reminding mails through the following @emu.edu.tr e-mail address:
studentnumber@students.emu.edu.tr
Example: 019033@students.emu.edu.tr  
Note: EMU e-mail system is the official form of Library’s electronic communication. If you do not have an EMU e-mail account (@emu.edu.tr), please contact your Department Secretary to obtain an EMU e-mail account.  

The reminder and overdue notice schedule is listed below;

• A courtesy reminder is sent three days before the due date (return date).
  
• Second courtesy reminder is sent two days before the due date (return date).
  
• The third courtesy reminder is sent on the due date (return date)
  
• Overdue notices will be sent every Monday.
  

OVERDUE, LOST OR DAMAGED LOANS / PENALTIES  

• Borrowers should return the borrowed items before or on the due date to the Library, otherwise a penalty will be applied. Overdue fines (late return penalties) are approved by the University Executive Board at the beginning of each academic year. (Overdue fine for each borrowed item is 3₺ per day for each day overdue, during the 2024-2025 academic year.)
  
• In cases where the borrower does not return borrowed item(s) in 2 months after the return date (due date), then the item(s) will be considered as "lost".
  
• If the borrowed item(s) are returned to the Library, after 2 months passed the return date (due date); an additional %50 fine will be charged for the late return penalty.  
  
• Borrower who fail to return any borrowed item -lost or damaged the borrowed item- must report to the library immediately. Overdue fine will be charged until the borrower;
  
• 1. Provides the same or a new edition of the lost item(s),
  
• 2. Pays the value of the item(s) with an additional %50 fine added to the value.
  
• In the Reserve Section, an hourly late return penalty (overdue fine) is levied on late return books and theses. Overdue fines (hourly late return penalties) are approved by the University Executive Board at the beginning of each academic year. (Overdue fine for each borrowed item in the Reserve Section is 3₺ for every late hour during the 2024-2025 academic year.)
  

RENEWAL OF LOANS 

• Borrower who wish to have an extension on the loan, must ask at the Library Circulation Desk with the Borrowed item(s).   
  
• Loans can be renewed, if there are no reservations on them.
  

RESERVATION ON BOOKS ON LOAN (Holds): 

If an item you are interested in is currently borrowed by another user; you canplace the item on reserve (Hold) by your Library Borrower Account. The on-lineLibrary Borrower Account system allows you to place a reservation (Hold) through the online catalog. After your reservation, when the reserved item returned back and is ready to be borrowed; you will be notified via your emu.edu.tr e-mail address that the item is ready and you can borrow the item from the library Circulation Desk.
* Reservations will be cancelled if the requested item is not borrowed within the reservation validity period  of 2 working days, and the item will be returned to the shelves or given to the next requester.

RULES FOR THE RESERVE SECTION 

• Items (mainly books and theses) in the Reserve Section can only be used within the library premises. They cannot be checked out.
  
• Loaning these items for use in the library is possible during the Library’s working hours. The duration for borrowing these items is 3 hours.
  
• Borrowed item should be returned to the Reserve Section at the time specified. In cases where the item is not demanded by another user, it is possible to give an hour’s extension. This hourly extension can be renewed. In order to get an extension, the user should apply to the Reserve Section. Otherwise the item will be considered as not returned and a late return fine (delay penalty) will be applied.
  
• Late return fines in the Reserve Section are on an hourly basis. Overdue fines (hourly late return penalties) are approved by the University Executive Board at the beginning of each academic year. (Overdue fine for each borrowed item in the Reserve Section is 3₺ for every late hourduring the 2024-2025 academic year.)
  
• A user can reserve an item -in circulation- from the Reserve Section. The item that is put on reserve should be borrowed not later than 30 minutes after the return hour. If the item is not checked out within the specified time limits, it would be given to the next user in the waiting list (If there is one).
  
• To borrow an item, users should leave their Student Identity Cards or an equivalent document at the Reserve Section. These documents will be given to you once you return the book(s) to the Reserve Section.
  
• Users bear all the responsibility of the borrowed item(s).   
  

RULES FOR THE THESIS COLLECTION 

• Theses do not circulate (cannot be checked out). They can only be used within the library premises.
  
• Some theses may be embargoed by the author for a specific period.
  
• Thesis Collection service hours: Weekdays: 09:00-22:30, Saturday, Sunday: 10:00-20:00.
  
• The duration for borrowing a thesis is 3 hours. Borrowed thesis should be returned to the Reserve Section at the time specified. In cases where the thesis is not demanded by another user, it is possible to give an hour’s extension. This hourly extension can be renewed. In order to get an extension, the user should apply to the Reserve Section. Otherwise the thesis will be considered as not returned and a late return fine will be applied.
  
• Late return fines in the Reserve Section are on an hourly basis. Overdue fines (hourly late return penalties) are approved by the University Executive Board at the beginning of each academic year. (Overdue fine for each borrowed thesis in the Reserve Section is 3₺ for every late hour during the 2024-2025 academic year.)
  
• A user can reserve a thesis -in circulation- from the Reserve Section. The thesis that is put on reserve should be borrowed not later than 30 minutes after the return hour. If the thesis is not checked out within the specified time limits, it would be given to the next user in the waiting list (If there is one).
  
• To loan a thesis, users should leave their Student Identity Cards or an equivalent document at the Reserve Section. These documents will be given to you once you return the theses to the Reserve Section. Student Identity Cards or similar documents are given back only to their actual owners.
  
• Users bear all the responsibility of the borrowed thesis.    
  

LOAN STATUS OF THE COLLECTION 

 Here is a table which shows the loan status of the collection: 

 IV. RULES OF INTERLIBRARY LOAN (ILL)

BORROWING FROM OTHER LIBRARIES 

• Interlibrary Loan service is available to faculty, students, and staff of the Eastern Mediterranean University.
  
• Items requested should be limited to those needed for research.
  
• All expenses are the responsibility of the Borrower / ILL Requestor who makes the ILL request.
  
• Interlibrary loan is a library-to-library transaction; therefore all requests must be channeled through an institution.
  

RESPONSIBILITIES OF THE ILL BORROWERS:

• It is the borrower's / ILL requestor's responsibility to return the borrowed ILL item(s). promptly, on or before the due date.
  
• Borrower / ILL Requestor must check the ILL item(s) are not damaged before borrow them. Borrower / ILL Requestor is responsible for damaged ILL item(s).
  
• Borrower who fail to return any borrowed ILL item -lost or damaged- must report to the library immediately.
  
• The rights of the Library Member can be suspended because of late returns of ILL items, lost or damaged ILL items, and when the penalties that have incurred are not paid. The member will be able to borrow library items when the compensation is received. 
  
• Graduating students must return all borrowed library item(s) and clear all library fines in order to receive their diplomas.
  
• Any students who are planning to leave the University, must return all borrowed library item(s) and clear all library fines in order to obtain a "Termination Form".
  
• Academic and Administrative Staff must return all borrowed library item(s) and clear all library fines in order to obtain a "Clearance Form".
  

OVERDUE, LOST OR DAMAGED ILL LOANS / PENALTIES:

• Borrowers should return the borrowed ILL items before or on the due date to the Library, otherwise a penalty will be applied. Overdue fines (late return penalties) are approved by the University Executive Board at the beginning of each academic year. (Overdue fine for each borrowed ILL item is 3₺ per day for each day overdue, during the 2024-2025 academic year.)
  
• Borrower who fail to return any borrowed ILL item -lost or damaged the borrowed item- must report to the library immediately. Overdue fine will be charged until the borrower;
  

1. Provides the same or a new edition of the lost item(s) or,
   
2. Pays the current value of the item(s) with  an additional %50 fine added to the current value.
   

LENDING TO OTHER LIBRARIES 

• The EMU Library welcomes other libraries to request items via Interlibrary Loan.
  
• A maximum 5 books can be requested and borrowed at a time for a period of 1 month, by any library in the TRNC, Turkey and/or Worldwide.
  
• Interlibrary loan is a library-to-library transaction; therefore all requests must be channeled through an institution.
  
• All expenses are the responsibility of the requestor institution who makes the ILL request from Eastern Mediterranean University Library.
  
• Lending Status of the EMU Library Collection for other libraries through the Interlibrary Loan Service:
  

The Library staff will firmly and courteously enforce these Rules. Violation of any of the "Library Rules" will result in a warning and/or be excluded from the Library and/or offenders may be liable to disciplinary and/or legal action.

The Library Rules were approved by the University Executive Board (No: 10/565 - 2, Date: 06.10.2010)